How to Change Printer Settings in Sage 100

Basic Printer Configuration

The foundation of proper printing in Sage 100 starts with basic printer setup. When Sage is initially installed, it adopts the computer's default printer settings, but these can be modified to suit your specific needs.

Initial Setup Process The printer configuration in Sage 100 begins with accessing the printer preferences through the Library Master Setup menu. This establishes the baseline settings for all your printing operations.

Changing Default Printer Settings

To modify the default printer settings for individual reports in Sage 100, follow these steps:

1. Navigate to the Reports section within your desired module
2. Highlight the specific report you want to modify
3. Click on the "Edit" option to launch the Report Designer
4. Select "File" from the menu bar and choose "Page Setup"
5. Click the "Printer" button in the bottom right corner
6. Select your desired printer and confirm the changes

Advanced Printer Configuration

Graphics Printing Setup To enable enhanced printing capabilities:

1. Access Library Master Setup menu
2. Select Printer Preferences
3. Check the "Enable Graphics Printing" option
4. Verify that "Use Graphic Report Format" is selected in User Maintenance Preferences

Troubleshooting Common Printer Issues

PDF Converter Configuration

If you're experiencing issues with the Sage PDF Converter, follow this procedure:

1. Navigate to Device and Printers folder
2. Remove existing Sage PDF Converter
3. Add a new printer
4. Select LPT1 port
5. Choose "Have Disk" option
6. Locate the MAS90HOME directory
7. Select Amyuni.inf file

Printer Not Activated Errors

When encountering Error Code 30 or 41, implement these solutions:

Solution 1: Reinstall PDF Converter

1. Run Sage 100 as Administrator
2. Access File > Run
3. Enter PL_AdvancedOption_Ui
4. Select Install Converter

Solution 2: Driver Update

1. Open Devices and Printers
2. Access Sage 100 PDF Converter properties
3. Navigate to Advanced tab
4. Select Amyuni Document Converter 600

Customizing Report Formats

Header and Footer Configuration

Sage 100 allows comprehensive customization of report formats:

1. Access Library Master Setup > Report Format Maintenance
2. Configure header settings including company information and report titles
3. Modify footer elements such as system date and page numbers
4. Select appropriate font settings for the report body

Font and Style Settings

Default Font Configuration:

• Headers typically use Arial 12 font
• Body text uses variable-size Times New Roman
• Footer formatting can be customized separately

Advanced Features

Bitmap Integration

To enhance report presentation:

1. Access Report Format Maintenance
2. Select Bitmaps > Header or Background
3. Choose appropriate image files
4. Configure positioning and scaling options

Best Practices

Printer Management Guidelines:

1. Regularly update printer drivers
2. Maintain consistent settings across workstations
3. Document any custom configurations
4. Test new settings with sample reports before implementing

Performance Optimization:

1. Clear printer queue regularly
2. Monitor print spooler service
3. Maintain updated Sage 100 version
4. Regular system maintenance

Technical Considerations

Device Configuration

When setting up physical devices:

1. Configure device modes appropriately
2. Set correct line spacing (typically 6 lines per inch)
3. Adjust page length settings
4. Verify margin configurations

Port Configuration

Proper port setup is crucial:

1. Verify port assignments
2. Ensure correct protocol selection
3. Configure timeout settings
4. Test connectivity

Security and Access Control

Permission Settings:

1. Set appropriate user access levels
2. Configure printer access permissions
3. Implement print job monitoring
4. Establish audit trails

Maintenance and Updates

Regular maintenance ensures optimal printing performance:

1. Update printer drivers quarterly
2. Review and adjust settings as needed
3. Document any changes
4. Train new users on proper procedures

Integration with Other Systems

Consider these factors when integrating with other systems:

1. Network printer compatibility
2. Cloud printing capabilities
3. Mobile printing options
4. Remote access requirements

Troubleshooting Guidelines

When encountering printing issues:

1. Verify network connectivity
2. Check printer status
3. Confirm user permissions
4. Review error logs

Future Considerations

Stay prepared for system evolution:

1. Monitor Sage 100 updates
2. Plan for hardware upgrades
3. Consider cloud printing solutions
4. Evaluate emerging technologies

Backup and Recovery

Protect your printer configurations:

1. Document all custom settings
2. Create configuration backups
3. Maintain recovery procedures
4. Test restoration processes

Training and Support

Ensure proper system utilization:

1. Provide user training
2. Document procedures
3. Establish support protocols
4. Maintain troubleshooting guides

This comprehensive guide covers the essential aspects of managing printer settings in Sage 100. By following these guidelines and maintaining proper configuration, you can ensure efficient and reliable printing operations for your business documents. Remember to regularly review and update your settings as needed, and maintain proper documentation of any custom configurations implemented in your system.

Citations: [1] http://www.davis-solutions.co.uk/faqs/17-changing-sage-default-printer [2] https://www.askforaccounting.com/sage/sage-100-not-printing/ [3] https://help-sage100.na.sage.com/2023/Subsystems/LM/Global/PRINTER_SETUP_OVR.htm [4] https://www.top-sage-resellers.com/blog/sage-100-erp-defining-standard-report-formats